HKU Alumni
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Participate

How

5 STEPS TO A MEMORABLE REUNION

STEP 1

Get started

 

Who will be there

  • ‚ÄčThe whole class of your graduation year
  • The class from your own faculty, department, hall or student society, etc.

 

Research

  • Test the waters – are your classmates interested in it?
  • Check out the Reunions Calendar  – if there is already a reunion for your Class, would you like to join together?

 

Organising Group/ Committee

  • Involve more classmates by getting them to join the “organising committee” (don’t be put off by the name; it only sounds formal but can actually be a lot of fun)

     

     

STEP 2

When, What, Where and How much

 

When

  • What time of the year should it be held - some times of the year may be busier than others for most people; e.g. Christmas, Chinese New Year and the summer holidays. If you decide on a busier time of year, ensure you give your guests notice well in advance, say at least 4 months.
  • If you want to meet on campus or have a campus tour, contact Ms. Janice Chan

Where

  • Style, format, size, budget and date of the reunion - will influence your choice of venue. A number of venues on campus can be used for a reunion.

 

What

  • Some ideas:

    Dinner / Lunch / Tea

    Homecoming Visits

    Walkathon

    Golfing

    Trips ...

How much

A reunion will involve the following costs -

  • Core - venue and/or catering

  • Optional –

  • Venue decoration, e.g. backdrop

  • Photographers and video shooting

  • Video production / slideshow to be played at the reunion

  • Programmes, e.g. band playing and vocal performance

  • Class souvenir or programme book

  • Dinner cost coverage for special guests, e.g. former teachers

  • Contingency costs

  • you may wish to mark your reunion by contributing to the University for the benefit  of students

STEP 3

Contact your target group

 

Contact list

  • Start collating a list of your friends and contacts – The Development and Alumni Affairs Office (DAAO) can share with you the class list if necessary. However, due to privacy concerns, contact information of your classmates will not be disclosed

 

Make contact

  • Email to mark the date, follow-up email with details, phone calls and whatsapp messages to encourage participation, Facebook group to update information… DAAO can help you forward the message to your fellow classmates whose email addresses are available in the University database, and help post the message on the Reunion Calendar

 

Keep track of the list

  • Set the RSVP deadline on your invitation – this will help everyone respond in sufficient time and give you enough time to plan the reunion. Some may like to set “early bird” discount in order to motivate a quicker response

STEP 4

Event logistics

 

A sample event checklist for your reference.

STEP 5

After the reunion

 

  • Share your reunion photos with classmates and DAAO – with your reunion photos and stories, we can share them on the alumni website

 

  • Reconnect the lost sheep with the University – inform DAAO of the contact details of your classmates, with their consent. With the updated contact details, the University can share the latest development and alumni activities with them. It also facilitates the planning of your next reunion.

 

If you would like to contact other reunion organisers, or have queries on the proposed reunion dates, homecoming and programmes, update us with any personnel changes of the executive committee, please contact Ms Janice Chan.

 

Remarks:
If alumni groups plan to use the University's name or Visual Identity for any activity or manner of association, please refer to “Policies and Guidelines on the Use of the University's Name and Visual Identity”.